Background
The File Manager allows users to upload and manage files within an Ondexx site.
These files can be updated using File Versioning to create new versions that will automatically change all uses of the file to the latest version.
In addition, the File Usage Report can show you all instances of a file within Ondexx to keep track of where a file is being used.
For more information on managing files in Ondexx, please refer to the following articles:
Out-of-Scope Areas
Files in the areas below will not appear in the File Usage Report:
- Page Drafts prior to publishing, refer to the Page Lifecycle workflow
- Page Attachments
The following areas are out of scope of both the File Usage Report and File Versioning:
- Home Page content
- Custom Callout content
- Module Listing content
- Chapter Listing content
- Content Templates
- Component Templates
Usage of files in these areas will not appear in the File Usage Report, and will not be subject to File Versioning
While it is possible to insert and link to files within these areas, they will permanently link to that version of the file. If this file is updated with a new version, it will still display and link to the version that was initially inserted.
If it is necessary to place files in these areas, we recommend using a link to a page that contains the content as a best practice. That way, the file will automatically update if needed, and appear in the File Usage report.