Overview
The File Details page provides additional details about an uploaded file, such as the ability to view the file in a Document Viewer, links to past File Versions, and a File Usage Report.
The File Details page can be accessed from the File Manager with Right-Click > View Details.
File Information
The File Details page consists of multiple reports, with a few specific actions that can be taken surrounding the file.
The Back button will return their user to their previous menu, while the File Manager button will open the Site’s File Manager.
Under the File Details heading, specific information about the file can be viewed. This includes the file size, the current version of the file, who uploaded the current version of the file, and when it was uploaded.
For a compatible file, the View Document button will open the file in a Document Viewer for it to be previewed without needing to be downloaded. Please refer to these help articles for more information on what filetypes are compatible with the Document Viewer or how the Document Viewer itself works.
The New Version button will begin the workflow to upload a new version of the file. Please refer to this help article for more information on using File Versioning.
Web Address Field
The Web Address field provides a direct hyperlink used download or embed this particular version of the file.
This “Download File” link is different from the “Download Manager” found when embedding a file in the Page Editor. This link will always link to the version of the file you are viewing, and will not change when the file is versioned.
Please embed files within a page using the Page Editor, and use this link where only a specific version of the file needs to be provided.
File Version History
The File Version History report will show a list of all past versions of the file, along with information about the file size, who created the version, and when the version was created.
Clicking on the link to a particular version will open the File Details page for that version. There, that version can be downloaded or viewed in a Document Viewer. The Web Address link can be accessed there as well.
Please refer to this help article for more information on using File Versioning.
File Usage Report
The File Usage Report shows a list of hyperlinks for all pages in which the selected file is used, along with the way in which the file is used (either in a Document Viewer, “Viewer,” or embedded in content, “Hyperlink.”
The File Usage Report has a limited scope, and will not list certain areas of a Site. For more information on this scope, please refer to this help article on the scope of the File Usage Report.
Related Articles
The File Versioning and the File Usage Report both have a specific scope within a Site’s structure. For more information on this, please refer to this article: Scope of File Versioning and File Usage Report
For information on the File Manager, please refer to this article: Using the File Manager
For information on File Versioning, please refer to this article: Using File Versioning
For information on the Document Viewer, please refer to these articles: Document Viewer Overview, How to add a Document Viewer to a page, What file formats does the Document Viewer support?