Release Notes

IMPORTANT CHANGES

• An Ondexx “Site” is now referred to as an “Instance”
• An Ondexx “Manual” is now referred to as a “Site”
• An Ondexx “Snippet” is now referred to as a “Content Template” (or just “template”)
• Email Templates can no longer be customized on a per-site basis
• Support for Microsoft Internet Explorer:
  • The minimum version is now IE 11.x
  • Enterprise mode and compatibility view are no longer supported

NEW

Usability

• The User Interface and User Experience have been modernized.
  • Improved layout for mobile devices
  • Improved layout for larger monitor sizes
  • All forms have improved layouts
  • The above-the-fold area of manual pages has been changed to optimize the available space for content
  • Sticky headers — a smart navigation tool that fixes the menu, search, and breadcrumbs to the top of the screen as the user scrolls down a page
• Sites feature improved support for custom logos
• User Notification Settings are now also displayed and configurable in each site’s Homepage 
• The Page Actions callout has been replaced with inline buttons to provide easier access to this functionality 
• The Details area of the page now opens as an overlay in order to maximize the space available for displaying content
• The Email Template implementation has been completely redeveloped, and features:
  • Reduced complexity
  • Improved logging
  • An editable template to apply custom branding across all emails

Search

• The search-as-you-type input has been redesigned to make optimal use of space and to better present its results. 
• Click the forward-slash key now brings the search input in to view & focus (i.e. you can immediately start typing your query)
• Entering a PageID — or even the full URL of a page — into the search input will navigate you to the page in question
• Searching on “Title” now includes Module titles and Chapter titles in the results
• Searching on “Full-text” now includes:
  • Home Page content
  • Module Listing content
  • Chapter Listing content
  • Component Titles

Localization

• Ondexx now features 100% localization coverage
• The User Interface is now available in English, French, and Mexican Spanish

Productivity

• New Help website to provide you with Best Practices, How-To’s, User Manual, and more
• Page Outline functionality is now generally available
• Editors can move pages between chapters
• Editors can now submit a Draft to the Approval Queue on the Draft Preview page
• Administrators can now approve a Draft Page submission directly within the Draft Preview; you no longer need to return to edit mode
• Administrators can now approve a Removal Request directly within the page in question; you no longer need to go to the Approval Queue
• Administrators can move chapters between modules
• Ever-present “ADD NEW” dropdown menu improves Editor efficiency with instant access to various common tasks (e.g. New Page, New Chapter, New Label, User User(s), etc.)
• Label Manager is now capable of exporting results to a Microsoft Excel file
• A new “Bulk Changes Console” workflow enables Administrators to:
  • View, sort, group, and filter a data grid that lists all of the pages in a site  — including all of its metadata (i.e. properties, attributes, certification, labels, and more)
  • Download the data grid view as a Microsoft Excel file
  • Apply bulk changes to page metadata across a selection of records

Page Editor

The Page Editor has been redesigned and redeveloped from scratch

• The layout has been optimized to use all of the available space on the screen
• The layout of the Properties and Attributes sections have been redesigned to improve legibility and access to information
• The layout and presentation of form validation feedback has been greatly improved
• The Keywords editor can now undo changes
• Unsaved changes to a page’s Properties, Attributes, and Layout are now highlighted
• The state of the page (i.e. saved or unsaved) is now clearly indicated
• The Components section features improved usability:
  • The Library is now searchable
  • Adding a Document Viewer or E-Learning Course is much easier
  • You can now drop & drag components in and out of the page layout, and even re-order the components on the page
  • Adding, removing, or recording the components will immediately be reflected in the Content Editor’s “component” menu
  • You no longer need to save a draft when changing a page’s components before being able to edit content
• The editor will now automatically sanitize the clipboard when pasting content into the editor window. This improves the editor’s performance and reduces the page load time in both edit-mode and view-mode.
• When pasting an image directly into the content editor, Ondexx will now extract, save, and replace it within your content when you next save the draft
• An Attributes dropdown menu has been added to the editor which enabled you to place Attribute value merge-tags into your content.
• New disaster recovery auto-backup & restore functionality:
  • Any and all changes to a page, including its metadata and content, are backed up to a secondary network location every 10 seconds. Please note that this is not an “autosave” feature; you must still SAVE your changes — which continues to be referred to as a “revision”.
  • The auto-backup history is not currently available to end-users but will become available in a subsequent release.
  • If the editor times-out or throws an error, the error alert will present the latest local backup for download and safe-keeping
  • Editors can save a local backup on demand
  • The self-serve restore function allows Editors to restore any local backup file at any time.
  • Customer Support personnel will be able to access the entire server-side autosave records in the event of local data loss.

CHANGED

• Ondexx’s global display, typography, and link styles have all changed:
  • The default web font has been replaced with a “native font stack” for optimum text rendering on every device and OS
  • The default line height of all text has slightly increased
  • Ondexx no longer sets a base font size. Instead, it assumes the browser default (i.e. 16px)
  • The default background colour of Ondexx has been changed from white to a light grey (specifically: #f8f9fa)
  • All heading elements — e.g., <h1> — and <p> are reset to have their margin-top removed. Headings have reduced margin bottoms and paragraphs top and bottom margins have been increased for easy spacing
• The DocumentViewer now features better support for PDFs with annotations, improved performance & display
• The names of various actions, fields, and page properties & attributes have been simplified (e.g. “Configuration – Global User Management Console” is now just “User Management Console”)
• The “Workflow” callout is now displayed as a dropdown menu in the header of each page in a site rather than a callout
• The layout of the “Update File” form has been improved
• The layout of the “New Task” form has been improved
• The layout of the “Assign Task” card has been improved
• The “New Task” form’s layout has been improved
• The Page Activity interface has been standardized in all locations (Page, Page editor, Draft Console, Approval Queue)
• User Feedback messages will now float over the page instead of displaying inline. Messages will be centred and appear near the top of the browser window.
• The site’s “Administration” menu has been removed from the content navigation menu into its own dedicated dropdown menu. The menu’s items have been reordered to improve user productivity
• Guided Search and Label Search buttons are now displayed beside the search input instead of being tucked away inside the Search Settings menu
• The max-age value of the web server’s “Strict-Transport-Security” policy has been extended in accordance with security best practices
• Management of custom styles and classes has changed.
• Custom styles manager has been improved to reduce duplication of “classes” in the page editor
• “Notice of Change of password By Administrator” email template name has been changed to the contextually correct “Password Reset Request (Administrator)”

FIXED

• Track Changes functionality highlights the entire page (when turned on for pages submitted for approval or submitted for removal)
• Microsoft Visio files are not indexed for full-text search
• The “Published Date” property of pages cloned as part of a “Clone Site” operation is not displaying the correct data
• The site’s “Default Content Notification” setting is not applied to auto-provisioned users
• “Add Page” function allows an Editor to place the page in a Module or Chapter they do not have viewing permissions for results in the new draft being unavailable to the user
• Adding or remove Signers to a new draft marks the page “changed” but the SAVE button remains disabled
• Unpublished pages are erroneously included in the Certification Workflow
• Users can add keywords that start with “-” or “=”, which breaks the “Export to Excel” functionality of all reports that include these fields
• Draft Preview and Approval Preview pages use the URL’s statusID value instead of the page’s actual value (from the database)
• Sometimes there is not enough room to display the Page Lifecycle Status value in the Content Management call-out
• Clicking the “Continue” button when shown the “User Profile Discrepancy” warning during SSO throws an error
• Faulty display logic in User Profile’s “System Rights” section sometimes prevents those with multiple system rights from being able to make changes
• Wrong email notification is sent when a User resets an expired password
• While onboarding Users, it is possible to remove a User’s Role after having set it 
• Page titles can start with “-” or “=”, which breaks the “Export to Excel” functionality of all reports that include this field
• Long replies in a Forum can run offscreen
• The “Assigned Editor” field auto-populates with the last assigned editor in subsequent recertifications
• The label name is not a required field in the Label Manager
• Resending Onboarding Invitation does not function
• When in mobile view, a small area near dropdown redirects to Login
• The “return” button on the “User Activity Report” returned to the Reports menu, triggers to server error
• Cannot paste French characters into Keywords input
• Accents and diacritic characters are not ignored by search input
• Some stats in the home page’s Certification Status Callout are incorrect due to a flaw in logic regarding expired pages
• Search filter preferences are saved per machine instead of per User per machine
• Changing your email address in the User Profile is not triggering a password reset & accompanying email
• When accessing a page by clicking on the latest version link in the Page History report, the CMS callout does not bind properly
• Visual bug when you hover over the Groups icon in the Affected Users callout on the Rights Management page (when the user is not in any groups)
• File Usage Report sometimes does not report all pages that use or reference the file
• Merge-tags are not working on the “Weekly Forum Updates” email template
• The Module, Chapter, Page, and Component fields in the Page Hyperlinks Report displays the HTML entity for the ampersand (i.e. “&amp”) instead of just an ampersand (“&”)
• Download as Word page-action does not respect the User’s Component Viewing Permissions
• Recover Login Credentials form would send an email to pending Users
• Page Versions Report sometimes times-out (when the page has numerous versions)
• Ondexx File System takes a long time to load when it encounters a file that has numerous versions
• Web servers return an incorrect MIME-Type for Favicon files
• Page Submitted for Approval notification email is never sent
• Attributes of type “Text” allow the user to enter HTML into the field
• Manual Invite Code query parameter has introduced a Reflected XSS attack vector
• There are a lot of typos on various pages
• The User Profile page has formatting and spacing issues, particularly at mobile screen sizes
• The “Page Submission” field occasionally displays a negative ‘time ago’ value
• Terms of Use content editor is using a non-standard toolset
• The “Pending User Queue” Datagrid uses a non-responsive layout
• Content Template (Snippets) Manager and Content Template (Snippets) Editor does not display any user feedback when saving

DEPRECATED

• Custom Localization functionality is no longer supported
• Email Templates can no longer be customized on a per-site basis
• Many obsolete Email Templates have been removed
• User Profile Avatars are no longer supported and have been removed
• The CREATED BY field in the User Management Console grid is obsolete and has been removed

DEFICIENCIES

• Microsoft Project files cannot be indexed for full-text search

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