General Overview
Viewing Permissions are optional user management settings used to control what content a user can view.
Permissions are applied at the site level, can be applied to a Role, Group, and/or User, and are additive between them – i.e. Permissions set to a user’s Role, Group and User will all apply at once.
There are two types of viewing permissions:
- Page Viewing Permissions, which determine which Pages a user can view
- Page Component Viewing Permission, which determine which Page Components a user can view.
Enabling Viewing Permissions
Viewing Permissions are an optional feature that is turned off by default. To enable Viewing Permissions, navigate to Administration > Site Management > Site Settings, and enable your desired permissions under Security.
After being enabled, Viewing Permissions can be edited in Administration > Site Management > Page Permissions and Component Permissions respectively.
Assigning Page Viewing Permissions
- Navigate to Administration > Site Management > Page Permissions.
- Determine what level you would like to apply the Page Permissions at, and select the Role, Group, or User tab.
- Select the Role, Group, or User you wish to add Page Permissions to from the dropdown menu.
- Select the Pages you want the affected users (shown on the right) to see from the list. Modules and Chapters can open and collapse with the small arrow to the left of the checkbox.
- Once finished, press the blue Save button towards the top of the page.
Example: Module that contains Canada-specific content only shown to users in the “Canadian Division” group
Note: Page Permissions are Inherited. If you check a module, then all of the chapters and pages within it – current and any new ones created – will inherit the permission from the parent module. The same is true for chapters, checking a chapter grants permissions to all of the pages within it.
Assigning Page Component Viewing Permissions
- Navigate to Administration > Site Management > Component Permissions
- Determine what level you would like to apply the Component Permissions at, and select the Role, Group, or User tab respectively.
- Select the Role, Group, or User you wish to add Component Permissions to from the dropdown menu.
- Select the Pages Components you want the affected users (shown on the right) to see.
Example: “Management Note” component is only shown to users in the “Site Owner” role.