Roles and Groups are two different ways to manage users and assign Rights and Permissions. Users can be assigned:
Roles
Each user is given a Role when they are granted access to a site. All users have a Role and can be in only one Role at a time per each site.
Roles are completely customizable, and can be created, added, or removed. An exception is the Site Owner role which cannot be deleted.
As a best practice, Roles are used to assign Rights.
How do I create a new Role?
New Roles can be created from the Role Management menu.
- Navigate to the Role Management menu by going to Administration > User Management > Roles.
- This is a list of the Roles within your site. Here you can edit the Names, Rights, and Permissions of different roles. At the bottom of the list, type the name of your new Role in the left hand text box, and click Add.
- Your new Role has been added to your site.
Groups
Unlike Roles, users are not required to be assigned a Group and users can be in multiple Groups at once.
As a best practice, Groups are used to assign Viewing Permissions.
How do I create a new Group?
New Roles can be created from the Group Management menu.
- Navigate to the Group Management menu by going to Administration > User Management > Groups.
- This is a list of the Groups within your site. At the bottom of the list, type the name of your new Group in the left hand text box, and click Add.
- Your new Group has been added to your site.
Troubleshooting
Why are revoked users in the Role and Group member lists?
Ondexx keeps a log of all users, past and present. These lists show all users within a Group or Role, regardless of their active status.
If you need to view only Activated users within a Role or Group, you can use the Status column filter by typing in “Activated” and selecting Contains from the dropdown above it. This will only show Active users.