How to use Labels

What are labels?

Labels are an additional way to organize and categorize pages across an Ondexx site. Labels work on top of the Ondexx site structure, allowing pages in different locations to be grouped together, making knowledge in a site easier to find.

Click on a label to see a list of all pages with that label. The Search by Label page can also be used to quickly see all pages with a specific label or a specific combination of labels as well.

Users with the ability to edit pages will also have the ability to both label pages and create new labels.

Labeling pages individually

A page’s labels can be modified by users who can edit pages.

1. Navigate to the Page you would like to label.
2. Under the Page Title, click the pencil next to the label icon.
3. Select the labels you would like to add from the dropdown. You can also remove labels from the page with the X next to their name.
4. Click Save to immediately apply your changes to the page.

Labels function outside of the Page Lifecycle workflow, meaning that they are added outside of the Page Editor, do not require approval, and are not part of a page’s Version History.

Creating new labels

Before a label can be added to a page, it will need to be created in the Site. This can be done using the Add New button by users who can edit pages:

1. Click the + Add New button and choose Label
2. Fill out the Label Name, Description (if desired), and Colour.
3. Click Update to create your new Label, and make it available for use.

Managing labels

The Label Manager page allows a user who can edit pages to review all labels within a site. Labels can also be added, edited, and removed using the Label Manager.

This menu can be found under Administration > Content Management > Labels.

The Label Manager will list details about all labels in the Site. To see labels that have been removed, turn on”Show deleted labels” near the top of the page.

To view a label in more detail, edit it, and/or tag pages with it, click on its name.

Editing Labels

1. Navigate to the Label Manager under Administration > Content Management> Labels
2. Click the name of the label you would like to edit.
3. Modify the Title, Description, or Colour fields as desired.
4. Click Save.

You can also remove a Label by clicking Delete.

Labeling pages in bulk

1. Navigate to the Label Manager under Administration > Content > Labels
2. Click the name of the label you would like to edit.
3. Click Tag More Pages to view a list of all pages in your site.
4. Select the pages you would like to assign the selected label.
5. Click Save Changes to apply the label to the selected pages.